Listserv Procedures
This policy applies to all of the listserv accounts maintained by Washington College. OIT is responsible for managing, implementing and monitoring the use of Washington College listserv accounts. All listserv use must be in accordance with the Network Policy.
General
| Application | These are official lists maintained by Washington College. |
| Exclusions | Campus-wide lists for which participation is optional. Lists created by faculty, staff, students and alumni for official or personal use. |
| List Manager | OIT is responsible for maintenance of official lists in consultation with appropriate College officials. |
| List Use | Official lists may only be used for official Washington College business. Authorized users are ex officio on the list. |
Faculty Email List
| Added | Faculty are added when they're entered into the payroll system. |
| Deleted | Faculty are deleted from the list at the conclusion of their term of employment. The exception to the rule is faculty granted emeriti status or adjunct faculty expected to return the following term. Faculty are deleted immediately if terminated for cause. |
| List Use | The following may post to the list at anytime: Members of the list |
Staff Email List
| Added | Staff are added when they're entered into the payroll system. |
| Deleted | Staff are deleted at conclusion of their term of employment. Staff members terminated for cause are immediately deleted. |
| List Use | The following may post to the list at anytime: Senior Staff (unless opts out) |
Students
| Added | New students are added to the appropriate class email list when they attend orientation. At start of term when reentering. |
| Deleted | Students are removed from the list at graduation and added to the alumni email list. At end of term for students not returning (will be added to alumni list) |
| List Use | The following may post to the list at anytime: Senior Staff (unless opts out) |
Alumni
| Added | Alumni are added at graduation to appropriate class list. At end of term for students not returning to appropriate class list. Added at the request of the Director of Alumni Affairs. |
| Deleted | Alumni can be deleted from the email list by request only (e-mail/written) |
| List Use | The following may post to the list at anytime: Members of class list (to class list only) |